Job Description

Parish Administrator

Part-Time Position (28-32 hours/week)

Purpose of Position

The parish administrator is responsible for organizing and coordinating office operations and church bookkeeping to ensure effectiveness and efficiency. The parish administrator is to be cordial and professional in all interactions, and to view the job as a ministry. The parish administrator assists and reports directly to the pastor, though may assist other professional church staff as time allows.

Essential Office Responsibilities

· Greet, serve, and care for people who enter or otherwise contact the church

· Familiarize yourself with the members of the church and their roles

· Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems

· Pickup and distribute the mail from the Post Office (Monday and Thursday mornings)

· Receive, prepare, and maintain records and reports

· Create bulletins for all worship services (Sundays and special occasions) using Adobe InDesign and a weekly email newsletter using Mailchimp

· Order office supplies, custodial supplies, and other items for the church as needed

· Competently operate and maintain a personal computer, copier and/or other office machines

· Update the church website weekly with bulletins, written sermons, recorded worship services, and upcoming Sunday information or events

· Administrate the church background check policy, and process background checks for employees and volunteers as needed

· Administer the church Microsoft 365 (Office 365) account

· Maintain member and visitor directory using Planning Center software

· Assure that the church calendar is kept current

· Act as the main initiating point for the church prayer chain

· Process new employee paperwork and maintain all employee records

· Organize various parts of the church service teams

· Create schedules for assisting ministers

· Maintain a Facility Use and Property Loan Agreement Log

· Other tasks as assigned

Essential Bookkeeping Responsibilities

• Receive deposit information from the financial secretary and preschool director and record in QuickBooks
• Process accounts payable information for bills and reimbursement requests
• Remit monthly benevolences to the ELCA

· Post to the register payments made via EFT

· Reconcile monthly staff credit card statements

· Reconcile all bank accounts against the monthly statement in conjunction with treasurer

• Process payroll for all employees
• Maintain hard-copy financial files
• Maintain regular contact with church treasurer and assistant treasurer as needed

Position Requirements

· Proficiency in basic office technology and computer skills, i.e., Adobe Suite (especially InDesign), MS Office, email, phones, multi-function copier

· Database experience (Quickbooks, etc.) or ability/willingness to learn

· Excellent time management skills

· Excellent written and verbal communication skills

· Maintain confidentiality of church matters and information

· Background check clearance

Supervision

· Supervised and evaluated by the pastor of Christ Lutheran Church

Supervisory duties

· Supervise and evaluate custodian of Christ Lutheran Church

Other information

· Part-time, non-exempt position

· Paid vacation, holidays and sick time offered

Job Type: Part-time

Pay: $20.00 - $24.00 per hour

Expected hours: 28 – 32 per week

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• Monday to Friday
• No weekends

Ability to Relocate:

• Ferndale, WA 98248: Relocate before starting work (Preferred)

Work Location: In person